Caru Teifi Community Action Group Privacy Policy

Preservation of your privacy is important to the Caru Teifi Community Action Group, and we are committed to letting you know how we use your personal information, keeping personal data safe and secure and making only responsible use of your data. We respect and value the privacy of all of our associates and will only collect and use personal data in ways that are described here and in a way that is consistent with our obligations and your rights under the law. We ask you to read this Privacy Notice in full before your engagement, and if you have any questions or concerns, please contact us.

TThis notice is subject to updates: Last updated July 2024.

1. Why we have a website

We have two main purposes for operating this website: Communication and Awareness Raising

  • Communication
    We use this website to communicate information about our campaign and relevant information that may interest our associates and the wider public. In addition, we maintain a presence on social media platforms such as Facebook and Twitter.

  • Awareness Raising
    We use this website to further our campaign by providing our associates with the relevant information, advice and support to help them effectively promote our Caru Teifi campaign.
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2. What personal data we collect

  • For the operation of this website, we need to process personal data. We always strive to collect the minimum information necessary to achieve our goals. Our processing of personal data is based on consent, legitimate interests, and compliance with legal obligations.
  • We will only collect, store, and use the minimum amount of data needed for specific purposes, such as your name, address, and email address. We will not collect, store, or use data that is unnecessary. The personal information we process is provided directly to us for the purposes for which the individual has given explicit consent.

3. How we use your personal data

  • We use your personal information to provide regular and relevant campaign updates and newsletters.
  • We do not share your information with third parties for any purpose.
  • You can withdraw your consent to receive our communications at any time. For more information, please refer to section 4 below.
  • The Steering Group holds overall and final responsibility for data protection. They oversee activities and ensure that this policy is upheld. All volunteers must observe this policy and related procedures in all areas of their work for the group.
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4. Your Data Subject Rights

Caru Teifi Community Action Group is dedicated to respecting the rights and freedoms of our website users and members. We are committed to ensuring that you, as a data subject, are able to exercise your rights. According to the UK General Data Protection Regulation (UK GDPR), we process your information based on your consent, and you have the right to withdraw your consent at any time. If you wish to do so, please contact us via email or through the contact page on our website.

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to request corrections for inaccurate personal information and completion of incomplete information.
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us if you wish to make a request.

5. How we store your personal information

Your information is securely stored. We will retain your personal data for as long as necessary for the purpose for which it was collected, typically 6 years as required by applicable law or regulation.

6. How to complain

  • If you have any concerns regarding our use of your personal information, you can submit a complaint to us via email or through the contact page.
  • Alternatively, you can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk